The WVU Police Department provides police and public safety services for special events on the Main Campus and Health Sciences Campus. These events are defined as planned and special occurrences approved, and are not considered part of the daily operation of the University.
The WVU Police Department Special Events section handles the logistical and operational management of these events.
Effective June 8, 2026, any group, club, individual, or entity requiring police services can request services by completing a Special Events Request form at least 10 days prior to the event. The form can also be located on our website in the QUICKLINKS section at the bottom of the page under Event Support from UPD.
To request services within the 10-day window, or if you have questions about the details of your event or have specific requests, please contact the WVU Police Department at 304-293-3136 to speak with someone directly. Event requests within this 10-day window may be considered, however, scheduling of police services cannot be guaranteed.
After your form is received, you will be contacted by the Special Events Coordinator to confirm the request. The WVU Police Department may recommend the cancellation of an event if adequate time for preparations and staffing are not made for the safety and security of the attendees and our students, faculty, and staff.
Special Event Staffing
We are frequently asked how we determine the appropriate level of staffing for events on campus. While every event is different, there are a variety of considerations that go into determining the level of staffing for each event.
The following list is a general guideline of what is considered for most special events on campus. Each event will be evaluated, and the minimum amount of sworn police personnel will be assigned to accomplish the security/law enforcement goal for the event.
While the WVUPD Special Events section works closely with all campus organizations to provide a safe environment for special events, the final decision on all event security measures and police staffing levels is the responsibility of the Chief of Police and/or their designee.
• Event History — WVU PD will examine past event history to ascertain if the event ran smoothly or had any security problems. Events with a history of problems may warrant a higher level of security coverage.
• Attendance — The estimated attendance for an event is used to determine the level of staffing that will be provided for the event. If the event is expected to be attended by a larger crowd of 200 or more, this may warrant a higher level of security coverage.
• Impact on the University and/or surrounding community — In order to control any adverse impact (crowd management issues, traffic control, etc.), staffing and physical security measures may be increased.
• Alcohol — Alcoholic beverages will only be allowed at events when properly licensed, dispensed, and controlled in accordance with West Virginia law and University regulations. Failure to properly check identification of drinkers, or violations of licensing requirements may result in the arrest of violators and/or closure of the event.
• High profile speakers or subject matter — Celebrities, controversial speakers, and some politicians may require “dignitary protection” measures. Similarly, events which have controversial or highly charged subject matter may warrant special security consideration.